# Tuesday, March 27, 2007

The find and replace option in Quark (Apple key and F) can help save a lot of time. I use it primarily for removing double spacing from documents or for making changes to font size and style.

To remove double spacing make sure the text option is ticked and also tick the document option at the bottom of the box. In the first text box type two spaces by pressing the space bar twice. In the second text box type one space. Then click “find next” to locate the first double space. To change all the double spaces in the document at once just click the “change all” button.

You can also use the find and replace option to change styles within the document. Instead of ticking the text option instead tick the style option. Select the style you want to change in the first box and in the second box select the new style that you want to apply. Then click the “find next” button or the “change all” button as before.

Other options available with find and replace are searching by font, font size, colour and type style. These are also very useful: for example you may wish to change the fonts in the document from Ariel to Times New Roman or change all the fonts that are 16pt to 12pt. It is also possible to change font attributes such as making something bold or italic or underlining it by using the type style option. These options allow you to do this just once rather than manually going through the whole document.

 

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